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Payroll Kansas, Unique Aspects of Kansas Payroll Law and Practice

The Kansas State Agency that oversees the Kansas.The Kansas new hire-reporting
collection and reporting of State income agency can be reached at 888-219-7801 or
taxes deducted from payroll checks 913-296-1716 or on the web at does not
is:Department of Revenue allow compulsory direct depositKansas
Docking State Office Bldg. requires the following information on an
915 S.W. Harrison employee's pay stub:itemized deductions
Topeka, KS 66625 (if requested)Kansas requires that
(877) 526-7738 employee be paid no less often than
does not require you to use a state monthly.Kansas requires that the lag time
form to calculate state income tax between the end of the pay period and the
withholding.Not all states allow salary payment of wages to the employee not
reductions made under Section 125 exceed fifteen days.Kansas payroll law
cafeteria plans or 401(k) to be treated requires that involuntarily terminated
in the same manner as the IRS code employees must be paid their final pay by
allows. In Kansas's cafeteria plans are their next regular payday; by mail on
not taxable for income tax calculation; request and that voluntarily terminated
not taxable for unemployment insurance employees must be paid their final pay by
purposes. 401(k) plan deferrals are not the next regular payday; by mail on
taxable for income taxes; taxable for request.Deceased employee's wages must be
unemployment purposes.In Kansas paid when normally due to the surviving
supplemental wages are taxed at a 5% flat spouse, children 18 or over, parents,
rate.In Kansas supplemental wages are siblings, or funeral director (in that
required to be aggregated for the state order) on demand.Escheat laws in Kansas
income tax withholding calculation.You require that unclaimed wages be paid over
must file your Kansas state W-2s by to the state after one year.The employer
magnetic media if you are have at least is further required in Kansas to keep a
250 employees and are required to file record of the wages abandoned and turned
your federal W-2s by magnetic media.The over to the state for a period of 10
Kansas State Unemployment Insurance years.Kansas's payroll law mandates no
Agency is:Department of Human Resources more than 40% of minimum wage may be used
Division of Employment Security as a tip credit.In the Kansas payroll law
401 S.W. Topeka Blvd. there is no provision covering required
Topeka, KS 66603-3182 rest or meal periods.Kansas's statute
(785) 296-5025 requires that wage and hour records be
State of Kansas taxable wage base for kept for a period of not less than three
unemployment purposes is wages up to years. These records will normally
$8000.00.Kansas has optional reporting of consist of at least the information
quarterly wages on magnetic required under FLSA.The Kansas agency
media.Unemployment records must be charged with enforcing Child Support
retained in Kansas for a minimum period Orders and laws is:Child Support
of five years. This information Enforcement Program
generally includes: name; social security Department of Social and Rehabilitation
number; dates of hire, rehire and Services
termination; wages by period; payroll pay 300 S.W. Oakley St.
periods and pay dates; date and 1st Fl., Biddle Bldg.
circumstances of termination.The Kansas Topeka, KS 66606
State Agency charged with enforcing the (785) 296-3237
state wage and hour laws is:Department of has the following provisions for child
Human Resources support deductions:When to start
Office of Employment Standards Withholding?Next payday after 14 days
1430 SW Topeka Blvd. after service.
Topeka, KS 66612-1880 When to send Payment?Within 7 days of
(785) 296-4062 Payday.
minimum wage in Kansas is $2.65 per When to send Termination
hour.The general provision in Kansas Notice?"Promptly."
concerning paying overtime in a non-FLSA Maximum Administrative Fee?lesser of $5
covered employer is one and one half per day period of $10 per month
times regular rate after 46-hour Withholding Limits?Federal Rules under
week.Kansas State new hire reporting CCPA.
requirements are that every employer must Please note that this article is not
report every new hire and rehire. The updated for changes that can and will
employer must report the federally happen from time to time.Charles J. Read,
required elements of:Employee's name CPA has been in the payroll, accounting
Employee's address and tax business for 30 years, the last
Employee's social security number fifteen in private practice. Mr. Read is
Employer's name the author of "How to Start a New
Employers address Business".For Professional Payroll
Employer's Federal Employer services at a Budget Price go to a
Identification Number (EIN) This Paperless Payroll Company.Go to For a
information must be reported within 20 full service payroll service bureau with
days of the hiring or rehiring. CPA's on staff.See an excerpt of Mr.
The information can be sent as a W4 or Read's interviews from William Shatners
equivalent by mail, fax or "Heartbeat of America" television show on
electronically. the websites linked above.
There is no penalty for a late report in




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