CFOs Need to Know the Fallacies Behind "Business as Usual" in relation to Human Resources Practices

What are your people worth?"PEOPLE ARE OURCreation - Documents are created on web
MOST IMPORTANT ASSET." How many timesforms, not Paper.
have you heard that? More important, how many
times upon hearing it have you nodded politelyDistribution - Documents are distributed
and then changed the subject to something more,electronically via rules based routing, not manually.
ah, important? Human resources receives far
more lip service than respect, but economicStorage - Documents are securely stored
factors factors are making HR the subject ofelectronically, not on someone's desk or filing
some truly substantive executive discussions-andcabinet.
expenditures.
Retrieval - Documents are retrieved from a
Human resources as a lowly cost centerdesktop with the correct security clearance, not
The Human resource department is traditionallyafter a manual expedition to records room.
inundated with excessive hard and soft costs.Security and Compliance - Multiple levels of
This single department is a necessary evil. HR ispasswords and rights restrictions secure
not part of any company's core line of business,documents, as well as automatic audits trails, and
which creates these hard and soft costs. Thesenot inaccurate fallible manual efforts.
costs revolve around management of documentsBenefits of Automating the HR Process
for each employee. If the career of an employeeImproved Management - All HR related
is broken up into 3 phases, HR's documentinformation is available on-line providing managers
lifecycle looks like the following:more information to base their employee
Pre-employment: 15 to 20 documents including -management decisions.
job description, application, search agencyIncreased HR Manager Productivity - Human
contract, interview checklistResource's self-service capabilities reduce inquiries
Employment: 14 to 18 one-time, and 3 to 5to HR from employees and managers, freeing HR
annual documents including - nondisclosure,managers for other tasks.
non-compete, handbook acceptance, performanceLower Administrative Costs - Document
reviewstransportation costs are eliminated, as are the
Post-Employment: 3 to 6 documents including -cost of physical storage space: office space, filing
termination, COBRA election, exit interview.cabinets, offsite storage, microfiche equipment,
The above documents, and many others traveletc. Clerical time is no longer spent looking for lost
extensively throughout an organization during theor misfiled documents.
career of a single employee. A simple example isLeverage Existing ERP Investments - HR
the interview process. A manger generates amanagers, line managers and employees continue
request to fill any open position on a preprintedto use their existing ERP interface and tools,
form. That request is manually distributed toassuring rapid adoption of the optimized processes
upper management for approval. Once approved,and reduced training time.
the request is manually distributed to the HRImproved Control and Compliance - With the
department. As applicants submit resumes,system's workflow enforcing accountability and all
qualified prospects are manually distributed toactions automatically recorded in an audit trail,
managers for interviews. Manual notes are takencompliance with corporate standards and legal
and then the interview checklist is manuallyregulations is improved.
distributed back to the HR department to repeatEnhanced Security - Human Resources restricts
the same process for as many interviews as itaccess to personnel file information, enabling
takes to fill the position.This repetitive back andadherence to regulations such as HIPAA and
forth flow of HR documents is only interrupted byEEOC.
the monumental task of physically filling, tracking,Smoother Audits - With all HR related
and securing these documents. Most companiesdocumentation available on-line from within the
will have independent filing cabinets containingERP system, internal and external audits are
documents, such as resumes, letters ofcompleted in less time with fewer people
recommendation, performance reviews, andaffected.
more, for each employee. Some organizations willWhat Are You Waiting For?As you can see,
have another set of filing cabinets dedicated tofallacies behind the phrase "business as usual" are
medical benefit documentation. Managing multiplenot immediately apparent. When companies take
sets of records requires clerical support andthe time to look for ways to improve business,
administrative overhead.these problems are discovered, especially when it
The Human Resources Department iscomes to Human Resources.
outmanned. Studies indicate that there are 85Managing documents will make your business run
employees for every 1 Human Resourcesmore efficiently. Moving from a manual process to
representative. Every year these numbersan electronic process leads to a better managed,
become even more lopsided by 3 to 5%. Thismore profitable business. What are you waiting
coupled with the fact that every employee has afor? Let us help you uncover your hidden
permanent file containing between 32 to 44document costs.
documents, proves that Human Resources isWhat Next?
drowning in paper.Cornerstone Communications has helped over
Throwing HR a Lifesaver800 CFOs streamline their document processes.
Human Resources can be saved. DocumentWe do not know your specific situation or if we
Management solutions were specifically designedcan help you. Contact us today to explore how
to handle the overwhelming flow of paper. HRdocument management might affect your
documents no longer have to originate in a papercompany's Human Resource process.About Us:
format. They no longer have to be manuallyCornerstone Communications specializes in
distributed back in forth through the organization.document management and cost reduction
They are free of being stored insecurely instrategies. We help our clients reduce the costs
outdated filing cabinets.Implementing a provenof creating, distributing, and storing business
document management solution would positivelydocuments. We can typically reduce document
affect the following areas of an HR documentrelated costs 60%-96%. As a result, our clients
lifecycle:are more profitable and more efficient.